Parents & Children Application form UK - Terms & Conditions - Choices InternationalChoices International

Parents & Children Application form UK – Terms & Conditions

1. STUDENT REGISTRATION

All courses must be booked in advance and, where appropriate, can start on any Monday. Berlitz Manchester reserves the right to cancel or change the course programme without prior notice. You should send your application and a photocopy of your passport at least four weeks in advance of your arrival.

2. BOOKING CONFIRMATION & PAYMENT

On receipt of an enrolment Berlitz Manchester will send an invoice and offer letter. A booking confirmation will be issued, once booking deposit (25%) and all other documentation relating to the booking, has been received.
For all adult courses there is a Registration fee of 100€.
On enrolment a credit card authorization must be provided as deposit to cover any loss or damage to the school or accommodation incurred by the student. The amount will be debited automatically from the credit card provided after student’s departure.
The balance must be paid four weeks before the starting date, otherwise Berlitz Manchester reserves the right to cancel, without notice, the course, accommodation and all other services. All bank charges in the country of origin and in England are to be paid in remittance by the applicant.
Failure to pay the invoiced fees may delay the provision of the course, accommodation and other services and the crediting of commission.
Berlitz Manchester reserves the right to charge 1% per month on the unpaid amount of the fees due with effect from four weeks before the date of course commencement.
Where a student has commenced a course and is repatriated for offences against Berlitz Manchester and/or Civil Law, all costs will be borne by the student.
If at any time Berlitz Manchester is unable to provide the course for which a client has been enrolled, an alternative course of a similar or higher specification will be provided, if available, at no additional cost.
Berlitz Manchester reserves the right to make an administrative charge for each change requested less than 2 weeks prior to course commencement.
Berlitz Manchester reserves the right to cancel or withhold confirmation of a booking or to withdraw educational and accommodation facilities after course commencement, at its discretion, if at any time incorrect information is supplied by or on behalf of the client, fees due to Berlitz Manchester from the client have not been received, or if such action is otherwise deemed necessary in the interests of the client or Berlitz Manchester.
AAny documents sent by courier, as per agent request, will have an extra charge of 85€.
A receipt or other evidence of payment must be produced by the client for inspection by the British Immigration Authorities on entry into the United Kingdom, and to the school on the first day of the course.

3. VISA

Most students outside of the EU require a student visa. After we receive your deposit, we will issue a visa support letter so you can arrange your student visa. Please note this can take over a month to complete. Please make sure your course start date allows time to arrange the visa.
Where a client needs a visa for entry to United Kingdom, he or she must pay a deposit of 50% as specified in the current Brochure and Conditions (deductible when the fees are paid in full), or the full amount of the fees due, before Berlitz Manchester can process the enrolment and produce the confirmation documents required for the visa application. Should an application for a visa be refused, the student will be entitled to a refund of the deposit and any fees paid (after deduction of an administration charge of 95€) on receipt of a copy of the letter of refusal from the British Embassy prior to course commencement.
A scanned copy of the visa should be emailed to Berlitz Manchester to enable us to check that it is correct. Berlitz Manchester cannot be held responsible for any errors made during the visa application process.
We will charge 65€ if we need to re-issue any documents, such as confirming a different start date.

4. CANCELLATION

If you decide to cancel your course/homestay/airport transfer, repayments will be made as follows:

Up to three months before: Full amount minus 95€ administration charge.
Up to one month before: 50%
Up to one week before: No refund
The registration and accommodation booking fees will not be refunded.

Please also refer to point number 5 “refunds”.

5. REFUNDS

Tuition fees will not be refunded once a course has started.

In cases where a student’s leave to remain in the UK has been granted by the Home Office or British Consulate on the basis of his/her studies at this college, no refund of fees is possible, unless his/her termination of studies is approved by the Home Office or British Consulate, in writing, and this written evidence submitted to our office.
When the Conditions of enrolment relating to Cancellation or Curtailment have been met and a refund is due from Berlitz Manchester, after deduction of any fees payable in lieu of notice.
No refunds will be given for late arrivals and/or early departures for any reason or for late cancellation of accommodation or other absences. You are recommended to take insurance to cover this.
The Registration and Accommodation booking fees are separate from the tuition fee and are not refundable.

6. POSTPONEMENT & AMENDMENTS

You may postpone your start date but you must give the centre two weeks’ notice. If you do not, a postponement administration fee of 65€ will be charged. If you postpone more than once, then a further administration fee of 95€ will be charged. Any changes needed after sending in your application will be charged at 65€ for each new document.

7. CHANGE OF COURSE

When a client’s course is changed to a course of a lower specification, any refund due in accordance with the Berlitz Manchester Conditions or enrolment is made in the form of a credit towards any required extension of the amended course or towards any Berlitz Manchester course in England during the twelve months following the end of the amended course. The credit is not transferable to another client, and no cash refund can be given.
A credit voucher is issued by Berlitz Manchester to the client (subject to deduction of any fees payable in lieu of notice). The fees as originally invoiced remain payable to Berlitz Manchester, and no credit voucher can be issued to the client until they have been received. The client may subsequently redeem the credit voucher by extending the amended course or enrolling for a further course within twelve months.

8. EXTENSION OF A COURSE

It is usually possible to extend a client’s course provided that there is a place available. The client should inform Berlitz Manchester by letter, fax or email as early as possible, specifying the course number and the dates of the extension.

9. HOLIDAYS

Students studying on a course of 12 weeks or more can take a planned period of absence. Students must give one week’s notice and take a minimum of one full week. Only full weeks can be taken. There is a maximum of 4 weeks in 1 year. (1 week per 12-week period)

10. INSURANCE

Students are responsible for arranging their own insurance and are strongly advised to do so. Students in homestay MUST have insurance. We can arrange insurance for you, please refer to the pricelist on our website.

11. ATTENDANCE

Students have to attend 80% of their course as part of the UK visa requirements, if applicable. The school is duty bound to inform the Home Office of persistent non-attendance and can ask you to leave the school if poor attendance continues.

12. ONE-TO-ONE LESSONS

Students with one-to-one lessons need to give 24 hours’ notice of cancellation. Students will be charged for non-attendance if 24 hours’ notice isn’t given.

13. BOOKS

Course books can be purchased at 20 up to 100 € per level of study. You can also borrow a book for the length of your course at a charge of. You will receive this money back as long as the book is still in good condition. Special terms apply for sponsored students. Please contact administration for details.

14. CLASS SIZE

A minimum of 4 students is needed for a new class to open or continue. Classes below 4 students may continue, but with a reduction in the number of units taught. The maximum class size is 12 students.

15. HOMESTAY

Please refer to the separate terms and conditions available on the website.

16. PUBLIC HOLIDAYS 2014

Christmas Holidays from 23st December 2013. School reopens from Christmas Holidays on 6th of January 2014.

Good Friday 18th April, Easter Monday 21st April, early May Bank Holiday 5th May, Spring Bank Holiday 26th May, Summer Bank Holiday 25th August. No refund is made for classes scheduled to take place on these days.

Christmas Holidays 2014 from 22nd December 2014.

17. STUDENT MISCONDUCT

The school has a behaviour policy. You must pay for any damage you cause to the school or homestay and its contents. The school reserves the right to cancel a student’s course in the case of serious misconduct. Refunds will be at the discretion of the school.

18. LIABILITY

Berlitz Manchester does not accept responsibility for the loss or theft of personal items from its premises.

19. If the student is under 16 (1:1 classes only)

The person in charge of students under 16 will have to sign the application form and accept the points listed below:

The child will stay with a family member or close friend (the guardian) for the duration of the course.
The guardian is responsible for the child outside of scheduled activities and class times
The child can be treated in an emergency and a doctor has permission to carry out an emergency operation if required.
The guardian will pay the doctor’s/hospital bills for any treatment given.

20. DATA PROTECTION

Any personal data that you supply to Berlitz Manchester will be held and processed only for the purpose for which it is supplied. We ensure that all personal data is captured, held and processed in accordance with the Data Protection Act 1998.

The information you supply will be divulged to third parties only within the provisions of the Data Protection Act.

21. PROMOTIONAL VIDEO & PHOTOGRAPH

The Company’s website, brochures and other publicity materials are the responsibility of Berlitz Manchester and the details are published in good faith as of August 2013. For promotional purposes we will take photographs and videos during our courses or social activities which may be used in brochures or other publicity materials. Please advise at the time of booking if you do not wish to appear in any promotional material.